Document Controller - nuclear field H/F
Egis Group
Full-time
On-site
Saint-Paul-lez-Durance Provence-Alpes-Côte d'Azur France
Company Description
As part of the Energy & Sustainable Cities business line, the EGIS Nuclear Service Line has conducted major and complex engineering and construction management projects for the main nuclear stakeholders.
The scope of activities cover as well new built nuclear project (Large Power Plant, SMRs, any kind of nuclear facilities), waste management consulting and support to operators.
Our expertise has been continuously enriched by the lesson-learnt from 70 years of operations in the nuclear sector, especially in the past 20 years through innovative complex projects shaping the renewal of the Nuclear Industry.
Provide our clients with world-class expertise, including the most advanced methods for conception, construction follow-up and operations is the DNA of Egis Nuclear Service Line.
Job Description
MAIN PURPOSE OF THE JOB
The Documentation Controller’s job purpose is to:
• Manage the production archiving and data transmission between all the project stakeholders.
• Ensure the production of the teams is achieved in respects with the applicable norms, codes and standards.
KEY DUTIES and RESPONSIBILITIES
The Documentation Controller is responsible for Documentation Management and Contractor’s Follow-up. His key duties and responsibilities are to:
Define and implement documentation management processes and requirements
Write specification and implement methods and tools related to documentation management
Define and update validation flows according to the contracts and disciplines requirements
Administer databases and ensure proper implementation of documentation management rules, including:
Documentation identification
Validation circuits
Folders systems
Account creation
Access rights
User notifications
Financial module
Control, identify and share documentation through DMS depending on the stakeholders
Coordinate document exchanges with internal and external stakeholders
Ensuring the interface between the different document management tools of our clients
Generate and share reports for different stakeholders
Assist the Client in the delivery of important packages
Documentation Schedule follow-up (reference creation, visas and status tracking)
Verify the compliance and integrity of documentation produced with applicable procedures and requirements
Deliver and notify documentation to the client through their tools
Follow-up of Tender Batches documentation
Check documents issued by contractors and Client metadata are in accordance with contractor documentation requirements
Set-up the validation circuits depending on the scope of the document
Upload contractor documents and Client visas in Owner Engineer Tool
Notify the stakeholders
Manage and coordinate outgoing documentation issued by different stakeholders
Configuration management (input-data registration)
Train and support teams in using document management tools
PROJECT CORE COMPETENCES & TECHNICAL SKILLS
COMMON PROJECT CORE SKILLS - GENERAL
English: Independent B2 : Can understand the main ideas of complex text on both concrete and abstract topic. Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers. Can produce clear, detailed text.
Documentation Culture : Perfect knowledge of documentation culture and completely masters the Document Management System (DMS) tool.
The position requires regular and frequent physical presence at the client's premises.
Qualifications
SPECIFIC SKILLS
At least 5 years’ experience as Doc Controller
Confidentiality
Analysis and synthesis spirit
Basic knowledge of the change management
Accuracy and rigor
Intermediate level in Excel
Experience with Documentation Management Systems
Interface with the contractors and the clients
Good verbal and written communication skill in English
Questioning and learning attitude
As part of the Energy & Sustainable Cities business line, the EGIS Nuclear Service Line has conducted major and complex engineering and construction management projects for the main nuclear stakeholders.
The scope of activities cover as well new built nuclear project (Large Power Plant, SMRs, any kind of nuclear facilities), waste management consulting and support to operators.
Our expertise has been continuously enriched by the lesson-learnt from 70 years of operations in the nuclear sector, especially in the past 20 years through innovative complex projects shaping the renewal of the Nuclear Industry.
Provide our clients with world-class expertise, including the most advanced methods for conception, construction follow-up and operations is the DNA of Egis Nuclear Service Line.
Job Description
MAIN PURPOSE OF THE JOB
The Documentation Controller’s job purpose is to:
• Manage the production archiving and data transmission between all the project stakeholders.
• Ensure the production of the teams is achieved in respects with the applicable norms, codes and standards.
KEY DUTIES and RESPONSIBILITIES
The Documentation Controller is responsible for Documentation Management and Contractor’s Follow-up. His key duties and responsibilities are to:
Define and implement documentation management processes and requirements
Write specification and implement methods and tools related to documentation management
Define and update validation flows according to the contracts and disciplines requirements
Administer databases and ensure proper implementation of documentation management rules, including:
Documentation identification
Validation circuits
Folders systems
Account creation
Access rights
User notifications
Financial module
Control, identify and share documentation through DMS depending on the stakeholders
Coordinate document exchanges with internal and external stakeholders
Ensuring the interface between the different document management tools of our clients
Generate and share reports for different stakeholders
Assist the Client in the delivery of important packages
Documentation Schedule follow-up (reference creation, visas and status tracking)
Verify the compliance and integrity of documentation produced with applicable procedures and requirements
Deliver and notify documentation to the client through their tools
Follow-up of Tender Batches documentation
Check documents issued by contractors and Client metadata are in accordance with contractor documentation requirements
Set-up the validation circuits depending on the scope of the document
Upload contractor documents and Client visas in Owner Engineer Tool
Notify the stakeholders
Manage and coordinate outgoing documentation issued by different stakeholders
Configuration management (input-data registration)
Train and support teams in using document management tools
PROJECT CORE COMPETENCES & TECHNICAL SKILLS
COMMON PROJECT CORE SKILLS - GENERAL
English: Independent B2 : Can understand the main ideas of complex text on both concrete and abstract topic. Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers. Can produce clear, detailed text.
Documentation Culture : Perfect knowledge of documentation culture and completely masters the Document Management System (DMS) tool.
The position requires regular and frequent physical presence at the client's premises.
Qualifications
SPECIFIC SKILLS
At least 5 years’ experience as Doc Controller
Confidentiality
Analysis and synthesis spirit
Basic knowledge of the change management
Accuracy and rigor
Intermediate level in Excel
Experience with Documentation Management Systems
Interface with the contractors and the clients
Good verbal and written communication skill in English
Questioning and learning attitude